How To DRIVE Your Google


Google Drive Apps – Simplicity Rules Here

In case you haven’t noticed, Google Drive has become one of the most powerful set of productivity tools out there. These apps are close to rivaling Microsoft office. I would say for the majority of the people for what you use form office, the Google Drive apps will not only do the job but with a Google twist. If you are comfortable working “in the cloud” you have to love these apps, and the unlimited access to them. Since apps don’t come with a instructional manual anymore, here are some highlights for 3 of the apps in Google Drive – Docs, Sheets and Presentation. First, something to impress your professors, colleagues, and most importantly, your boss.

Google Docs has research power
In our interactive world people often expect links to connect to related articles. Citing your sources in a research paper is vital to your grade. Google Docs has a couple of tools to simplify this otherwise cumbersome task. 

Research Tool
The Research Tool adds a quick citation system. To launch the Research tool, click Tools –  Research. You can also use keyboard shortcuts: Ctrl-⌘-Shift-l on a Mac and Ctrl-Alt-Shift-I on a PC.

The tool is blank when first opened, but it will begin to auto-suggest research topics based on what you write. There are seven search options: Everything (does a Google search), Images, Scholar (filters by academic resources), Quotes, Dictionary, Personal, and Tables.
Then do a search, click inside the box, select your search option and start typing. When you hover over a selection, you’ll see three choices: preview, cite, and link. The cite feature can make inserting MLA, APA, or Chicago style reference citations easy. 

Try Power Linking
Power Linking is even faster than using the Research Tool if you need to add a lot of links to an article or other document. To use it, highlight the target text and click Control-K or ⌘-K. The search menu will then auto-suggest a link. If one of the suggestions is what you are looking for, just click it, select Insert and you’re done. 


Charts and data with Sheets

Google’s Sheets is probably full-featured enough to handle most spreadsheet needs. I would say 80-90 % of the people using Microsoft Excel only use 10% of the tools and will find this more than adequate. It also has pretty cool capabilities when it comes to making sense of your data.

Creating charts in Sheets
You can very quickly create a chart from a Google Sheet and make yourself look like a data guru.

GeoMap Feature

Another cool feature in Sheets is the GeoMap option. Go under the Customize tab, and you can change the colors that appear on your map. There are many different kinds of charts and options for representing trending data in Sheets. 

Google Presentation 
Google Presentation is still an app that could use some expansion and variety. It doesn’t have all the template offerings of PowerPoint or the visual sparkle of Keynote, but it will deliver a quick and contemporary presentation. If you are tasked with that painful group project, and we’ve all been there, then this is your day. You can collaborate on Google Presentation the same way you would with Docs or Sheets, but Slides is especially effective in this realm since most group projects require not only collaboration, but ultimately one final presentation.

And of course you can upload a PowerPoint file, convert it to a Slides presentation, and work away—Drive does a very good job of keeping the look and feel of the deck consistent. 


Google Docs 101 on the iPad

About the author

An experienced and innovative digital marketer that has an outstanding background in all facets of multi-channel marketing that ranges from strategic planning, brand marketing, social media enthusiast to digital consulting for business.